|
THE MALAYSIA CLUB JAKARTA
CONSTITUTION
ARTICLE 1
Section 1
Name: the organization was originally known as The Malaysian Business Club Jakarta. The organization shall now be known as Malaysia Club Jakarta, hereafter called MCJ.
Section 2
Patronage: MCJ shall operate under the patronage of the Embassy of Malaysia.
Section 3
Address: The address of MCJ was originally
The Malaysian Trade office
Embassy of Malaysia
Lantai 3, Duta Merlin Complex
Jalan Gajah Mada 3-5
Jakarta Pusat
INDONESIA
And now has been changed to
Embassy of Malaysia
Jl H.R Rasuna Said
Kav X/6 Kuningan
Jakarta Selatan 12950
INDONESIA
Section 4
Operating year: The normal operating year will commence on Jan 1 and ends on the following December 31.
ARTICLE II
Objectives
a. To promote closer liaison among members of the Malaysian community in Indonesia.
b. To assist in the development of the Malaysian business interests in Indonesia.
c. To collect and disseminate business information in conjunction with the Malaysian Embassy, in particular the Malaysian Trade Office in Jakarta.
d. To maintain and update record on the particulars of Malaysian business community, professionals and other Malaysian nationals in Jakarta in particular and in Indonesia in general.
e. To assist in social, cultural and sports activities by the Malaysian Embassy and other Malaysian organizations in Indonesia and to foster national aspirations and solidarity.
f.To provide a networking platform for business/social/cultural interaction with the International community in Indonesia and in particular, with the Indonesian community itself.
ARTICLE III
Section 1
a. Ordinary membership : All Malaysians residing in Indonesia are eligible to apply for Ordinary Membership. Ordinary Membership can either be for individual or family membership. Malaysians not residing in Indonesia are eligible for membership only upon approval by the Executive Committee.
b. Associate Membership: Open to non Malaysians upon the recommendation of an Ordinary Member and subject to the approval of the Executive Committee. Associate Membership can either be for individual or family membership.
c. Corporate membership: Open to companies that have given continued support and sponsorship to the Club upon the recommendation of an Ordinary Member and subject to the approval of the Executive Committee.
Section 2
Voting rights of members: Only Ordinary Members have voting rights either in person or by proxy and each member shall have one vote, provided his membership is in good standing.
Section 3
Privilege to hold office: Only Ordinary Members may stand for election and hold office in MCJ. Any ordinary member holding an elective office shall automatically lose such elective office iF the member is expelled or resigns.
Section 4
Expulsion: MCJ may, upon the recommendation of the Executive Committee and by resolution of the voting members present at a special meeting convened for the purpose, expel any member whose continued membership is considered detrimental to MCJ.
Section 5
Resignation: A member may resign at any time prior to the commencement of the next operating year by giving written notice to that effect to the Executive Committee.
Section 6
Transfer of membership: Membership is not transferable or refundable.
Section 7
a. Liability of members: The members of MCJ shall not be liable for MCJ debts and obligations beyond the amount of the respective fees and dues payable by them in accordance with the Rules of MCJ. Members are liable for fees and dues in full immediately upon admission to membership. A yearly subscription is mandatory for each member as follows:
a. Ordinary member (Individual) Rp 250,000/year
b. Ordinary member (Family) Rp 350,000/year
c. Associate Member (Individual) Rp 400,000/year
d. Associate Member (Family) Rp 450,000/year
e. Corporate Member Rp1,500,000/year
These dues shall be revised from time to time by the Executive Committee and any changes in dues shall be at the discretion of the Executive Committee.
In addition, for Corporate Membership, only 4 persons are allowed to join in and only two would be eligible for membership rate in any function.
Disposition of Assets on Winding Up or Dissolution: If, on the winding-up or dissolution of MCJ, there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among the members of MCJ but shall be made to charity.
ARTICLE IV
Section 1
Patron: The Malaysian Ambassador to the Republic of Indonesia shall be the Patron Of MCJ
Section 2
The Executive Committee: MCJ shall be administered by an Executive Committee, which shall be elected by the members of MCJ. The Executive Committee shall comprise of one President, two Vice Presidents, one Honorary Secretary, one Deputy Hon. Secretary, one Honorary Treasurer and five Committee Members.
In addition, two Honorary Auditors shall be elected by members at the Annual General Meeting. They are, however, not part of the Executive Committee.
Section 3
Duties and responsibilities of the Executive Committee: a. President: The President shall exercise general supervision over the affairs of MCJ. The President shall appoint and may remove the Chairman of all Standing or Special Committees except where the Executive Committee shall otherwise order. He shall sign all official documents of MCJ and shall be authorized to sign all cheques, notes and other drafts upon the account jointly with the Hon Treasurer or other signatories authorized by the Executive Committee. In addition, all Past Presidents shall automatically become Honorary Members for life and be exempted from paying the yearly membership dues.
b.Vice Presidents: The Vice Presidents shall, in the absence of the President, exercise the powers and duties of the President and otherwise perform such duties and such powers as the President may from time to time direct. c. Hon Secretary: The Hon Secretary shall keep, or cause to keep, a fair and correct register of all proceedings of MCJ and shall cause to be recorded within seven (7) days after their approval, all minutes of meetings of the MCJ and the Executive Committee and in books provided for the purpose. The Hon Secretary shall also have custody of all documents, statistical and commercial works, and other property of like nature belonging to MCJ. d. Assistant Hon Secretary: The Assistant Hon Secretary shall, in the absence of the Secretary, exercise the powers and duties of the Hon Secretary and otherwise perform such duties and such powers as the Hon Secretary may from time to time direct. e.Hon Treasurer: The Hon Treasurer shall be charged with the management and custody of all assets and financial operations of MCJ and all accounting procedures related thereto, and with the preparation and presentation to the Executive Committee of a proposed budget for the coming year. The Hon Treasurer shall be authorized to sign cheques and notes jointly with other authorized signatories. The Hon Treasurer shall render reports to the Executive Committee on the financial status of MCJ at such intervals as the Committee may direct, but in no case less than every three (3) months. f. Committee members: The Committee members shall be charged with duties as decided by the President. g. Hon Auditors: The Hon Auditors shall audit the financial statements of the Club and shall attend any or all EXCO meetings at the invitation of the Executive Committee.
Section 4
Term of Office: Term of office for all Executive Committee members elected by members of MCJ shall be effective immediately upon their election at a General Meeting and they shall serve until the following election. Retiring officers shall be eligible for reelection.
Section 5
Vacancies: Should any member of the Executive Committee resign his office or if his office should become vacant thorough ill-health, disability, or for any other cause, the vacancy for the remainder of such term shall be filled by the Executive Committee, if possible, otherwise such vacancy shall be filled by co-opting other members of MCJ.
Section 6
Attendance of Executive Committee Meetings: Executive Committee members should as much as possible attend the regular committee meetings. In the event that a committee member fails to attend three (3) consecutive committee meetings without good reasons and prior notice he shall be asked to resign by the Executive Committee. His office shall become vacant in accordance with Section 5 of this Article.
ARTICLE V
Annual General Meeting
An Annual General Meeting shall be held once every calendar year no later than April 30 of each year.
The business of an Annual General Meeting shall include:
a. To receive and approve the Annual Report of the Executive Committee.
b. To receive and approve the Annual Report on the audited financial statement of MCJ.
c. The election of the Executive Committee members
d. The election of the two Honorary Auditors
e. Any other business as may be listed on the Agenda prepared by the Executive Committee.
ARTICLE VI
Quorum
The quorum at all General Meetings and Extraordinary General Meetings of MCJ shall be twenty (20) voting members or thirty percent (30%) of all members of MCJ whichever is the lesser.
ARTICLE VII
Presiding Officer
The President shall preside at all meetings of MCJ. In the event of his absence, either one of the Vice Presidents or a member of the Executive Committee designated by the Executive Committee will preside. The Presiding Officer shall vote only in the case of a tie.
ARTICLE VIII
Rules of Order
In all cases where Rules of Order, questions or procedures or matters concerning the governing of MCJ are not specifically covered in this Constitution or the Rules and By Laws, the Presiding Officer shall decide on the Rules of Order as he sees fit.
ARTICLE IX
Amendments to the Constitution
Any proposed amendments to this Constitution shall be considered by the Executive Committee, which shall then present its recommendations to a General Meeting. Due notice of the text of the proposed amendment or amendments shall be sent to each voting member with the notice of the meeting at least two (2) weeks before the meeting. Amendments to this Constitution shall be adopted upon the approval by two thirds of the voting members present and who are in good standing.
ARTICLE X
Bylaws
All items not governed by this Constitution will be regulated by Bylaws adopted by a majority vote of a meeting of the Executive Committee. Such Bylaws may be amended from time to time by a majority vote of the Executive Committee. The Bylaws and all other amendments thereto, shall be reported to the members of MCJ in writing.
Jakarta 5 May 2007
|
ABOUT US 
